Office 2003 Drawing Toolbar Assignments

The ToolbarA toolbar is a bar containing buttons and options that you use to carry out commands. With toolbars, commands become just handy and easily accessible to users. The buttons contained in them are used to access commands more quickly than by opening the menus and the respective dialog boxes.

I mentioned earlier that toolbars contain smart icons serving as shortcuts to the main menu commands. However, these toolbars offer too many buttons of various looks and shapes for a user to easily remember their names or their functions. You might well ask: 'What is the use of a toolbar button if its name or function is not known?' Well, the ever-creative programmers at Microsoft also once contemplated this problem. So they fashioned a tool known as ScreenTip. ScreenTips, also known as Tooltips, are little pop-up descriptions that appear when you rest the mouse pointer over a toolbar button. They appear on the screen to provide certain information about a toolbar button, tracked change, or comment or to display a footnote or endnote.

So, any time you are at a loss as to the name or use of a toolbar button, simply rest the mouse pointer over such button and immediately, you'll see a little text pop-up below the pointer, saying something. This is a ScreenTip or ToolTip.

In case the ScreenTips don't appear when you move the pointer over a button, it is possible the feature has been disabled/turned off. You can turn it on by doing the following:
  1. On the Tools menu, click Options and then click the View tab.
  2. Under Show, select the ScreenTips check box.
That's all. Those are the steps you'll also take to deactivate the feature, for one reason or another, though not advisable.

Suppose a toolbar you need very much to hasten your work (e.g., the Formatting Toolbar) is not currently visible on screen, what would you do to invoke such 'missing' or 'hiding' toolbar from its hiding place? Well, anytime you face a situation like this, simply use any of the following methods to bail yourself out.

Displaying A Toolbar Using the View Menu
  1. On the Menu bar, click View. This displays the View menu.
  2. Then, on the View menu, point to Toolbars item.
  3. This now displays the Toolbars sub-menu, in which the names of certain toolbars are shown. Here, you'll find that some of the toolbar names have a check mark to the left of them, while some have none. The check mark indicates the toolbar bearing it is already displayed on screen.
  4. Select and click the name of the desired toolbar from the Toolbars sub-menu.The toolbar you selected will then appear on screen.
Fig: Showing or hiding a toolbar using the View menu

Those are the steps you'll also follow to hide a toolbar you no longer want on screen at a particular moment.


If you can't find the particular toolbar you are really looking for on the Toolbars sub-menu, click Customize, and then click the Toolbars tab in the Customize dialog box that appears. In the Toolbars list, click the checkbox next to the name of the toolbar you want and then click Close. See figure below.
Fig: Showing or hiding a toolbar using the Customize dialog box

To Display a Desired Toolbar Using a Shortcut
Simply right-click an empty space on any toolbar, and then click the name of toolbar you want.

TIP:  If you do not see the toolbar you're looking for on the  shortcut menu, click the Toolbar Options arrow, point to Add or Remove Buttons, click Customize, click the Toolbars tab in the Customize dialog box, and then, in the toolbars list, click the checkbox next to the toolbar you want and click Close when you are through.
Fig: Displaying the Customize dialog box via the Toolbar Options button

At this juncture, I'm quite confident to a reasonable extent that how to determine the name of any toolbar button/icon should never be a problem to you, since the ScreenTips are there to "tell-tale". Right now, your problem, I guess, should be: "What exactly is the function of each of these toolbar buttons/icons?" Well, if you have asked that question, it simply shows you are bright and ready to learn. The good news is, you are not helpless: I have dedicated the following sections to expatiate a little on the Standard toolbar, Formatting toolbar, and the Drawing toolbar, since you will be using them constantly.

Standard Toolbar

You have learned that the Standard toolbar is, by default, docked directly below the Menu bar, and that it contains buttons used for performing tasks similar to the commands available in the Menu bar. Let's now take a moment to identify the name and purpose/use of each of the buttons on the Standard toolbar.

Formatting Toolbar

The Formatting toolbar offers shortcut buttons to help format a document quickly. From the Formatting toolbar, you can quickly apply formatting attributes such as Font; Font Color; Alignment; Line Spacing; Bullets and Numbering, etc, document text, to save time.

The following table provides a list of Formatting toolbar buttons and a brief description of each.




Opens a Style drop-down list from which you can
select one.
Changes the font of the selected text or number.
Click the drop-down arrow beside the box and select a font from the list.
Font Size
Changes the size of the selected text or number.
Enter a size value in the box, or select an appropriate size from the
drop-down list.
Applies or removes bold formatting to or from a
selected text or number.
Makes selected text or number italic, but
removes italic from selected text or number if it's already italic.
Underlines (rules a line)  or removes
underline formatting from selected text or number.
Align Left
Aligns the selected text, number or inline
object to the left with a jagged edge.
Aligns selected text, numbers or inline objects
to the center.
Align Right
Aligns the selected text, number or inline
objects to the right, with a jagged edge.
Aligns the selected paragraphs to both the left
and right margins or indents.
Adds numbers to or removes numbers numbers from
selected paragraphs.
Adds bullets to or removes bullets from the
selected paragraphs.
Decrease Indent
Indents the selected paragraph to the previous
tab stop or indents the content of the selected item to the left by one
character width of the standard font.
Increase Indent
Indents the selected paragraph to the next tab
stop or indents the content of the selected item to the right by one
character width of the standard font.
Outside Border
Adds or removes a border around the selected
text, paragraphs, cells, pictures or other objects.
Marks text so that it is highlighted and stands
out from the surrounding text.
Font Color
Formats the selected text with the color you

Drawing Toolbar

The Drawing toolbar is located at the bottom of the window, between the Horizontal Scroll bar and the Status bar. Like every other toolbar, this also contains smart icons representing shortcuts to Main menu commands in Word.

It holds buttons/tools used in creating drwaings, such as rectangles, ovals, lines, arrows, WordArt text, etc. It also offers tools for inserting organizational charts and ready-made pictures and Clip Arts from their different locations.

Also included in this toolbar are tools for formatting inserted objects and for adding special effects such as shadow or 3-D to lines, rectangles, ovals, etc. Like every other toolbar also, the Drawing toolbar can be displayed or hidden.

The following table shows a list of tools offered on the Drawing toolbar, and their functions:




Offers a number of options for defining the
relative positions, arrangements, rotation, etc, of drawings in a document.
It also offers tools for changing the shape of AutoShapes.
Select Objects
Changes the pointer to a selection arrow so you
can click to select objects in the active window.
Offers a group of ready-made shapes that include
basic shapes, such as rectangles and circles, including a variety of lines
and connectors, block arrows, flowchart symbols, stars and banners, and
Allows you to draw a straight line where you
click or drag in the active window.
Draws or inserts a line with an arrow head where
you click or drag in the active window.
Draws a rectangle where you click and drag on
the active window. You can also draw a square using this tool by holding
SHIFT while you drag.
Draws an oval where you click and drag in the
active document. To draw a (perfect) circle, hold down SHIFT while you drag.
Text Box
Draws a text box with horizontal direction where
you click and drag in the active document.
Insert WordArt
Creates decorative text by inserting a Microsoft
Office drawing objects.
Insert Diagram
Creates an organizational chart or a circle,
radial, pyramid, or Venn or target diagram in your document.
Clip Art
Opens the Clip Gallery where you can select the
clip art image you want to insert in your document or update your clip art
Insert Picture
Inserts an existing picture in your  active
document at the insertion point.
Fill Color
Adds, modifies, or removes the fill color or
effects from the selected object.
Line Color
Adds, modifies, or removes the line color from
the selected object.
Font Color
Allows you to add, modify, or remove the text
color of the selected text.
Line Style
Used to select a thickness for the selected
Dash Style
Allows you to control the appearance of the
selected line.
Arrow Style
Allows you to select the style of arrowhead.
Shadow Style
Allows you to select the shadow appearance of
the selected drawing object.
3-D Style
Allows you to add depth to drawing objects such
as lines, AutoShapes, and freeform objects.

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Microsoft Office 2010 (codenamed Office 14[7]) is a version of the Microsoft Officeproductivity suite for Microsoft Windows.[1] Office 2010 was released to manufacturing on April 15, 2010,[1] and was later made available for retail and online purchase on June 15, 2010.[8] It is the successor to Office 2007 and the predecessor to Office 2013. Research and development of Office 2010 began in 2006, before the release of its predecessor.[9]

Office 2010 introduces user interface enhancements including a Backstage view that consolidates document management tasks into a single location. The ribbon introduced in Office 2007 for Access, Excel, Outlook, PowerPoint, and Word is the primary user interface for all apps and is fully customizable in Office 2010.[10][11][12] Other new features include extended file format support;[7]co-authoring features that enable multiple users to share and simultaneously edit documents;[13]OneDrive and SharePoint integration;[13] and security improvements such as Protected View, a read-only, isolated sandbox environment to protect users from potentially malicious content.[14] It also debuted Office Online—formerly Office Web Apps—a collection of free web-based versions of Excel, OneNote, PowerPoint, and Word.[15][16][17] Office Starter 2010, a new edition of Office, replaced Microsoft Works.[18][19][20]Office Mobile 2010, an update to Microsoft's mobile productivity suite, was released on May 12, 2010 as a free upgrade from the Windows Phone Store for Windows Mobile 6.5 devices with a previous version of Office Mobile installed.[21][22][23]

Office 2010 is the first version of Office to ship in two variants for IA-32 and x64,[24][25] but the x64 version is not compatible with Windows XP or Windows Server 2003.[26][27] It is also the first version to require product activation for volume license editions.[28][29] It is the last version of Office compatible with Windows XP, Windows Server 2003, Windows Vista and Windows Server 2008 as its successor, Office 2013, does not support these operating systems.[30][31][32][33]

Reception to Office 2010 was generally positive, with critics praising the new Backstage view interface, the new customization options for the ribbon, and the incorporation of the ribbon into all apps.[34][35] While sales were initially lower than those of its predecessor,[36] Office 2010 was a success for Microsoft and surpassed the company's previous records for adoption,[37] deployment,[37] and revenue.[38] As of December 31, 2011, approximately 200 million licenses of Office 2010 were sold,[39] before its discontinuation on January 31, 2013.[40] Mainstream support for Office 2010 ended on October 13, 2015; extended support will end on October 13, 2020.[3]

History and development[edit]

Development started in 2007 while Microsoft was finishing work on Office 12, released as Microsoft Office 2007. The version number 13 was skipped because of the fear of the number 13.[9] It was previously thought that Office 2010 (then called Office 14) would ship in the first half of 2009.[41]

On April 15, 2009, Microsoft confirmed that Office 2010 would be released in the first half of 2010. They announced on May 12, 2009, at a Tech Ed event, a trial version of the 64-bit edition.[42][43] The Technical Preview 1 (Version: 14.0.4006.1010) was leaked on May 15, 2009.[44]

An internal post-beta build was leaked on July 12, 2009. This was newer than the official preview build and included a "Limestone" internal test application (note: the EULA indicates Beta 2).[45] On July 13, 2009, Microsoft announced Office 2010 at its Worldwide Partner Conference 2009.

On July 14, 2009, Microsoft started to send out invitations on Microsoft Connect to test an official preview build of Office 2010.[46] On August 30, 2009, the beta build 4417 was leaked on the internet via torrents.[47]

The public beta was available to subscribers of TechNet, MSDN and Microsoft Connect users on November 16, 2009.[48] On November 18, 2009, the beta was officially released to the general public at the Microsoft Office Beta website, which was originally launched by Microsoft on November 11, 2009 to provide screenshots of the new office suite.[49] Office 2010 Beta was a free, fully functional version and expired on October 31, 2010.[50]

In an effort to help customers and partners with deployment of Office 2010, Microsoft launched an Office 2010 application compatibility program with tools and guidance available for download.[51] On February 5, 2010, the official release candidate build 4734.1000 was available to Connect and MSDN testers. It was leaked to torrent sites.[52] A few days after, the RTM Escrow build was leaked.

Microsoft announced the RTM on April 15, 2010, and that the final version was to have speech technologies for use with text to speech in Microsoft OneNote, Microsoft PowerPoint, Microsoft Outlook, and Microsoft Word. Office 2010 was to be originally released to business customers on May 12, 2010,[53] however it was made available to Business customers with Software Assurance on April 27, 2010, and to other Volume Licensing Customers on May 1.[54] MSDN and TechNet subscribers have been able to download the RTM version since April 22, 2010. The RTM version number is 14.0.4763.1000.[55][56]

On June 15, 2010, Office 2010 reached general availability.[57][58]

Service packs[edit]

Service packVersion numberRelease date
Service Pack 1 (SP1)14.0.6029.1000[59]November 17, 2010[60]
Service Pack 2 (SP2)14.0.7015.1000[59]April 8, 2013[61]

Microsoft released a total of two service packs for Office 2010 that were primarily intended to address software bugs. Service Pack 1 (SP1) and Service Pack 2 (SP2) were released concurrently with updates for additional products such as Office Online, SharePoint, and SharePoint Designer.[60][61]

On November 17, 2010, Microsoft invited a select number of testers at the Microsoft Connect web portal to test the beta release of SP1.[62][63] SP1 was officially released by Microsoft on June 27, 2011 and included compatibility, performance, security, and stability improvements. SP1 is a cumulative update that includes all previous updates, as well as fixes exclusive to its release;[60][64] a list of exclusive fixes was released by Microsoft.[65] SP1 also introduced additional features for Access, Excel, OneNote, Outlook, PowerPoint, and Word. As examples, OneNote 2010 SP1 introduced the ability to open notebooks stored in OneDrive directly from within the app itself, while Outlook 2010 SP1 introduced Office 365 support.[64] With its release, the use of Office Online in Google Chrome and Internet Explorer 9 was officially supported by Microsoft for the first time.[66]

On April 8, 2013, a beta build of Office 2010 SP2 was released.[67] SP2 was a cumulative update officially released on July 16, 2013 and included all of the previously released compatibility, performance, stability, and security fixes, as well as numerous exclusive fixes;[61] a list of fixes exclusive to SP2 was released by Microsoft.[68] Microsoft claimed that with the release of SP2, Office 2010 would feature improved compatibility with Internet Explorer 10, Office 2013, SharePoint 2013, and Windows 8.[61][69] Because SP2 is cumulative, SP1 is not a prerequisite for its installation.[70]

New features[edit]

User interface[edit]

In both its client apps and its Internet implementation, the design of Office 2010 incorporates features from SharePoint and borrows from Web 2.0 ideas.[71][72][73] Office 2010 is also more "role-based" than previous versions, with specific features tailored to employees in "roles such as research and development professionals, sales people, and human resources."[73]

Backstage view[edit]

A new Backstage view interface replaces the Office menu introduced in Office 2007 and is designed to facilitate access to document management and sharing tasks by consolidating them within a single location.[74] In theatre, backstage refers to the area behind the stage where behind the scenes activities and preparations commence; the Backstage view is accordingly an interface dedicated to activities and preparations before saving or sharing a document.[75] It consists of both a left-hand navigation pane and an adjacent main pane. The navigation pane includes a series of vertically arranged common commands to open or save files and tabs that, when opened, expose document management tasks and contextual information within the main pane.[74][76] A customizable number of recently opened documents can also be displayed within the navigation pane.[77]

Tasks that are accessed via tabs in the main pane are categorized into separate groups that display contextual information related to app configurations, files, and tasks; each tab displays contextual information relevant to that tab. On the Info tab in Word, for example, document metadata details are displayed within the Prepare for Sharing group to inform users of potentially personal information before the file is shared with other users,[78] whereas the Help tab displays Office version information and product licensing status.[79] In Office 2007, this information was included within separate locations.[78][79] From the Info tab, users can access revisions of currently open Excel, PowerPoint, and Word documents, as well as the latest unsaved version of a document that was previously closed.[80] Within the Print tab, the Backstage view also combines the previously separate print and print preview features by displaying printer tasks, settings, and a zooming user interface to preview the currently open document.[81]

The Backstage view, like the ribbon, is extensible; developers can add their own commands, tabs, tasks, and related information.[82][83][84]

File tab[edit]

The new File tab replaces the Office button introduced in Office 2007 and offers similar functionality. The previous Office button—a round button adorned with the Microsoft Office logo—had a different appearance from the ribbon tabs in the Office 2007 interface and was positioned away from them, with a target that extended toward the upper left corner of the screen in accordance with Fitts's law.[77][85] Microsoft has stated that this button enhanced the usability of Office, but many users saw it as "branding decoration, rather than a functional button." As a result, in Office 2010 it was replaced with a File tab that appears next to the other tabs in the ribbon instead of the upper left-hand corner of the screen.[77] The File tab is colored on a per-app basis (e.g., it is colored orange in Outlook). Opening the File tab displays the new Backstage view.[86]

Pasting options gallery[edit]

Office 2010 introduces a pasting options gallery on the ribbon, in the context menu, and in the object-oriented user interface that replaces the Paste Special dialog box and Paste Recovery feature seen in previous versions of Office. The gallery introduces Live Preview effects to the paste process when users position the mouse cursor over an option in the gallery so that the result of the process can be previewed before it is applied to the document; a tooltip with an associated description and keyboard shortcut for that option will also appear. If users position the mouse cursor over a gallery option in the context menu, the rest of the context menu becomes transparent so that it does not obstruct preview results within the document. To facilitate keyboard-based paste operations, users can navigate the gallery by using the arrow keys on a keyboard or press after pressing + to display gallery options. Gallery options change based on the content in the clipboard and the app into which the content is pasted.[87]

Ribbon improvements[edit]

The ribbon interface, introduced in Office 2007, is fully customizable and included in all apps in Office 2010.[10][11] Users can add or rename custom ribbon tabs and groups, add additional commands to the default tabs, and hide tabs that are not used. Users can also export or import any customization changes made to the ribbon to facilitate backups, deployment, or sharing, or reset all ribbon customizations.[88] The ribbon was also updated with a visible interface option to minimize it, which leaves only the tabs exposed.[89]

After the launch of Office 2010, Microsoft provided free downloads for customized ribbons with a new "Favorites" tab that consolidated various commands based on customer feedback in regards to the most frequently used commands in Office; the customized ribbons were available as separate downloads for Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word.[90]

Other UI changes[edit]

  • The default color scheme in Office 2010 is silver instead of blue as in Office 2007 and now features a 5:1 contrast ratio to improve accessibility and readability.[86]
  • All app icons have been redesigned in Office 2010. The new icons are based on colors that correspond to their respective apps, as per previous releases, with an increased emphasis on app letters.[86]
  • The Office 2010 splash screen has been redesigned from the one seen in Office 2007 and animates when an app is launched.[86]
  • OneNote and PowerPoint support mathematical equations through an Equation Tools contextual tab on the ribbon.[91][92]
  • PowerPoint and Publisher include alignment guides so users can align objects to a grid.[92][93]
  • Smart tags, introduced in Office XP, have been renamed as Actions and are now accessible from the context menu.[94]

File formats[edit]

Office 2010 includes updated support for ISO/IEC 29500:2008, the International Standard version of Office Open XML (OOXML) file format.[7] Office 2010 provides read support for ECMA-376, read/write support for ISO/IEC 29500 Transitional, and read support for ISO/IEC 29500 Strict.[95] In its pre-release form, however, Office 2010 only supported the Transitional variant, and not the Strict.[96]

Office 2010 also continued support for OpenDocument Format (ODF) 1.1, which is a joint OASIS/ISO/IEC standard (ISO/IEC 26300:2006/Amd 1:2012 — Open Document Format for Office Applications (OpenDocument) v1.1).[7]

Document co-authoring[edit]

Office 2010 introduces co-authoring functionality in the Excel Web App, the OneNote Web App, and in the client versions of OneNote, PowerPoint, and Word for documents stored on SharePoint 2010 sites and for documents stored in shared folders by OneDrive.[13] Office 365 is also supported.[97] A co-authoring session is automatically initiated when two or more users open the same document. From the Backstage view users can also save documents directly to remote locations within Excel, OneNote, PowerPoint, and Word to facilitate remote access and co-authoring sessions. A Microsoft account is required to use Office 2010 functionality related to OneDrive.[13] In the Excel Web App, the OneNote Web App, and OneNote, edits to a shared document in a co-authoring session occur on a sequential basis, and appear in near real-time as a shared document automatically saves itself each time a co-author edits it. In PowerPoint and Word, users must upload changes to the server by manually saving the shared document.[13]

During a co-authoring session, the Excel Web App, PowerPoint, and Word denote how many co-authors are editing a document at a given time through an icon on the status bar. Clicking this icon in PowerPoint and Word displays contact information including the presence of co-authors; similar information can be accessed through the Info tab of the Backstage view. When co-authors click the name of another co-author, they can send an e-mail message with an email client or start instant messaging conversations with each other if a supported app such as Skype for Business is installed on each machine. If a conflict between multiple changes occurs in PowerPoint or Word, sharers can approve or reject changes before uploading them to the server.[13]

In both the OneNote Web App and OneNote, users can view the names of co-authors alongside their respective edits to the content in a shared notebook, or create separate versions of pages for individual use. Edits made since a notebook was last opened are automatically highlighted and the initials of the co-author who made an edit are automatically displayed. In the client version of OneNote, co-authors can also search for all edits to a notebook made by a specific co-author. OneNote 2010 notebooks can be shared with Office Mobile 2010 users on Windows Phone 7.[13] OneNote 2007 users can also participate in a co-authoring session with OneNote 2010 users if shared notebooks use the older OneNote 2007 file format; however, the aforementioned co-author search and page versioning features, as well as compatibility with the OneNote Web App, will not be available.[98]

Installation and deployment[edit]

Office 2010 introduces a new Click-to-Run installation process based on Microsoft App-Vstreaming and virtualization technology as an alternative to the traditional Windows Installer-based installation process for the Home and Student and Home and Business editions, and as a mandatory installation process for the Starter edition. Click-to-Run products install in a virtualized environment—a Q: partition—that downloads product features in the background after the apps themselves already been installed so that users can immediately begin using the apps. The download process is optimized for broadband connections.[99]

During the Office 2010 retail lifecycle Microsoft, in collaboration with original equipment manufacturers (OEMs) and retail partners, introduced a Product Key Card licensing program that allowed users to purchase a single license—at a reduced cost when compared with traditional retail media—to activate Home and Student, Home and Business, and Professional editions preinstalled on personal computers.[100] Product Key Card versions are restricted to a single machine.[101]

Volume license versions of Office 2010 require product activation. In Office 2007 product activation was only required for OEM or retail versions of the product.[28]


Office File Validation[edit]

Office File Validation, previously included only in Publisher 2007 for PUB files, has been incorporated into Excel, PowerPoint, and Word in Office 2010 to validate the integrity of proprietary binary file formats (e.g., DOC, PPT, and XLS) introduced in previous versions of Microsoft Office. When users open a document, the structure of its file format is scanned to ensure that it conforms with specifications defined by XML schema; if a file fails the validation process it will, by default, be opened in Protected View, a new read-only, isolated sandbox environment to protect users from potentially malicious content.[102] this design allows users to visually assess potentially unsafe documents that fail validation.[103] Microsoft stated that it is possible for documents to fail validation as a false positive. To improve Office File Validation, Office 2010 collects various information about files that have failed validation and also creates copies of these files for optional submission to Microsoft through Windows Error Reporting.[102] Users are prompted approximately every two weeks from the date of a failed validation attempt to submit copies of files or of other information for analysis; prompts include a list of files that will be submitted to Microsoft and require explicit user consent prior to submission. Administrators can disable data submission.[104]

On December 14, 2010, Microsoft announced its intent to backport the Office File Validation feature to Office 2003 and Office 2007.[105][106] On April 12, 2011, Office File Validation was backported as an add-in for Office 2003 SP3 and Office 2007 SP2, and was later made available through Microsoft Update on June 28, 2011.[107] Office File Validation in Office 2003 and Office 2007 differs from the version in Office 2010 as these two releases do not include the Protected View feature. When users attempt to open a document that fails validation, they must first agree to a warning prompt before it can be opened.[107] Additionally, the configuration options in these two releases are only made available through the Windows Registry,[108] whereas Office 2010 also provides Group Policy options.[102]

Protected View[edit]

Protected View, an isolated sandbox environment for Excel, PowerPoint, and Word, replaces the Isolated Conversion Environment update available for previous versions of Microsoft Office. When a document is opened from a potentially unsafe location such as the Internet or as an e-mail attachment, or if a document does not comply with File Block policy or if it fails Office File Validation, it is opened in Protected View, which prohibits potentially unsafe documents from modifying components, files, and other resources on a system; users can also manually open documents in Protected View.[109] When a document is opened in Protected View, users are allowed to view, copy, and paste the contents of the document, but there are no options to edit, save, or print contents, and all active document content including ActiveX controls, database connections, hyperlinks, and macros is disabled.[110] Users can open documents outside of Protected View by clicking on the "Enable Editing" button that appears on a message bar within the Office user interface. As a precautionary measure, active content within a potentially unsafe document remains disabled when a user reopens it after exiting Protected View until a user clicks the "Enable Content" button on the message bar, which designates the document as a trusted document so that users are not prompted when it is opened in the future.[111]

Protected View is implemented as a separate child process instance of Excel, PowerPoint, and Word. The main process of each app is assigned the current user's access token and hosts the Office user interface elements such as the ribbon, whereas the Protected View process consists of the document viewing area, parses and renders the document content, and operates with reduced privileges; the main process serves as a mediator for requests initiated by the separate process. In Windows Vista and later versions of Windows, Mandatory Integrity Control and User Interface Privilege Isolation further restrict the separate process.[109] Protected View is also available when Office 2010 is installed on Windows XP, but it is not as robust due to the absence of these security features.[112]

Trusted documents[edit]

Office 2010 allows users to designate individual documents as trusted, which allows all active content to operate each time a specific document is opened; trusted documents do not open in Protected View. Documents residing in either local or remote directories can be trusted, but users are warned if an attempt is made to trust a document from a remote resource. To increase security, documents in Temporary Internet Files and the TEMP directory cannot be trusted. Trusted document preferences, referred to as trust records, are stored within the Windows Registry on a per-user basis; trust records contain the full path to trusted documents and other information to protect users from social engineering attacks.[111]

Other security features[edit]

  • Office 2010 is the first version of Office to natively support Data Execution Prevention (DEP).[14] Office 2010 apps comply with DEP policies defined by an administrator and provide an option to disable DEP within the interface or Group Policy.[113]
  • A new Office ActiveX kill bit provides options to configure ActiveX controls within Office 2010 without affecting the operation of these controls within Internet Explorer.[14]
  • Additional Group Policy settings for File Block functionality in Excel, PowerPoint, and Word.[14]
  • Cryptography improvements, including support for Cryptography API: Next Generation in Access, Excel, InfoPath, OneNote, PowerPoint, and Word; Suite B support; and integrity validation of encrypted files.[14]
  • Document time stamping of digital signatures.[14]
  • Domain-based password complexity and enforcement policies.[14]


Artistic effects[edit]

Excel, Outlook, PowerPoint, and Word include a variety of artistic effects such as glass, paint stroke, pastel, and pencil sketch effects that users can apply to inserted images.[114]

Background removal[edit]

A new background removal feature based on Microsoft Research technology is included in Excel, Outlook, PowerPoint, and Word to remove the backgrounds of images inserted into documents. It is exposed as a Remove Background command that appears on the Picture Tools contextual tab on the ribbon when an image is selected. When activated this command displays a separate Background Removal contextual tab and places a selection rectangle and magenta color over portions of the selected image. The selection rectangle determines, based on an algorithm, which area of the selected image will be retained once the background removal process is complete, whereas the magenta color indicates the areas that will be removed. Users can manually adjust the position and size of the selection rectangle and also mark individual areas of an image to keep or remove;[115] it is also possible to delete a mark after an inadvertent selection or if it produces an undesired result. After the background has been removed, users can apply various visual effects to the result image or wrap text in a document around it; users can also crop the image since removing the background does not reduce its original size.[116]

Cropping improvements[edit]

Office 2010 introduces improvements to the image crop process in Excel, Outook, PowerPoint, Word. The crop selection rectangle now grays out the portions of an image to be removed during a crop process and displays the result area in color, instead of completely removing all portions of an image outside of the selection rectangle from view as in previous versions of Office; images can now be repositioned underneath the selection rectangle while it is active. A new Aspect Ratio option under the Crop command on the ribbon presents a drop-drop down menu with options for both landscape and portrait page orientations to customize the aspect ratio of the selection rectangle before users crop an image, which automatically resizes the selection rectangle when users start the crop process; users can manually resize the selection rectangle and simultaneously preserve its aspect ratio by resizing it from its corners while pressing the key.[117] The aforementioned cropping improvements are also available in Publisher.[118]

The Picture Shape command in previous versions of Office has been replaced with a new Crop to Shape command that allows users to resize and move the selected shape during the crop process. By default, Office 2010, like previous versions, automatically resizes images that are inserted into shapes, which can negatively affect their aspect ratio. To address this, images in shapes can now be cropped or resized after being inserted, and individual Fit and Fill options have been incorporated. The former option resizes the selected image so that the entire area of the crop selection rectangle or shape is filled, whereas the latter option resizes the image so that it is displayed within the selection rectangle or within a shape in its entirety; both options maintain the original aspect ratio of the selected image. Images inserted into SmartArt diagrams can also be cropped, resized, or repositioned.[117]

Font effects and enhancements[edit]

Excel, PowerPoint, and Word support text effects such as bevels, gradient fills, glows, reflections, and shadows. Publisher and Word support OpenType features such as kerning, ligatures, stylistic sets, and text figures with fonts such as Calibri, Cambria, Corbel, and Gabriola.[114]

Hardware acceleration[edit]

Office 2010 apps including Excel, PowerPoint, and Word support hardware accelerated graphics when installed on a machine with a DirectX 9.0c-compliant GPU that has at least 64 MB of videomemory. Excel supports hardware accelerated chart drawing, and PowerPoint supports hardware accelerated animations, transitions, and video playback and effects; slideshow elements are now rendered as sprites, which are then composited with additional effects such as fades and wipes implemented using Pixel Shader 2.0. All Office 2010 apps support Direct3D hardware accelerated SmartArt and WordArt object and text rendering.[119] Additionally, the background removal feature and image adjustments such as brightness and contrast are all accelerated when used on capable hardware.[120]

Screenshot capture[edit]

Excel, Outlook, PowerPoint, and Word allow users to immediately insert a screenshot of open app windows or a selection of content on the screen into documents without saving the image as a file. The functionality is exposed through a new Screenshot command on the Insert tab of the ribbon that, when clicked, presents individual options to capture either app windows or selections of content. The former option presents open windows as thumbnails in a gallery on the ribbon that insert a screenshot of the selected window into the active app, while the latter option minimizes the currently active app, dims the screen, and presents a selection rectangle for users to create a screenshot by holding the main mouse button, dragging the selection rectangle to a desired area of the screen, and then releasing the button to automatically insert the selection as an image into the document. Only windows that have not been minimized to the taskbar can be captured. After a screenshot has been inserted, various adjustments can be made.[121]

SmartArt improvements[edit]

SmartArt, a set of diagrams introduced in Office 2007 for Excel, Outlook, PowerPoint, and Word, has been updated with new effects, options, and interface improvements. The SmartArt text pane now allows users to insert, modify, and reorder images and their associated text within a diagram, and new Move Up and Move Down commands on the ribbon facilitate the reordering of content. Images are automatically cropped when inserted into shapes within SmartArt diagrams to preserve their aspect ratio; users can also manually reposition images. During the crop process, the layout of shapes in SmartArt diagrams is locked to prevent users from inadvertently modifying its position while making adjustments to an image.[117] Approximately 50 new diagrams have been introduced. Of these, a new Picture category dedicated to the presentation of images includes over 30 diagrams, and the Organization Chart category includes 3 new diagrams.[122]

A new Convert command on the SmartArt contextual tab on the ribbon includes additional features for Excel and PowerPoint. The Convert to Shapes command, a feature introduced in Office 2007 SP2 as a context menu option that turned SmartArt into a group of customizable shapes, is now featured as on option on the ribbon in both apps. Additionally, in PowerPoint, it is possible to convert SmartArt diagrams into bulleted lists through a new Convert to Text option.[122]


Accessibility Checker[edit]

Office 2010 introduces an Accessibility Checker feature in Excel, PowerPoint, and Word that inspects documents for issues that could negatively affect visually impaired readers. Accessibility Checker can be accessed through the "Check for Issues" button on the Prepare for Sharing group on the Info tab of the Backstage view. Clicking the button opens a task pane with a list of accessibility issues discovered in the document and also provides suggestions to address these issues. The Backstage view also reports accessibility issues in the Prepare for Sharing group so that they can be addressed before the document is shared with other users.[123] Administrators can configure how prominently this information is displayed within the interface through Group Policy.[124]

Language preferences[edit]

A Language Preferences interface in Access, Excel, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word is accessible in the Backstage view and replaces the language customization interface seen in previous versions of Office.[125] The new interface provides information about currently installed language packs and their related components, hyperlinks to download additional content, and a new ScreenTip Language feature that allows users to customize the language of tooltips.[126]

Text-to-speech improvements[edit]

A new Mini Translator feature allows users to translate selected text in OneNote, Outlook, PowerPoint, and Word. Translations for phrases or words are displayed within a tooltip, from which users can hear an audio pronunciation of the selected text provided by one of the Microsoft text-to-speech voices installed on a machine, copy the translation to the clipboard so that it can be inserted into another document, or view a definition provided by an online service if the selected text is a word.[127] The audio pronunciations are made available through a Speak feature, which can be accessed separately from the Mini Translator (e.g., added to the ribbon), but it can only be activated if a text-to-speech engine that matches the language of the selected text is installed. Users can download various text-to-speech engines from Microsoft.[128] The Speak feature is not available when Office 2010 is installed on Windows XP.[129]

New app-specific features[edit]

New features in Word 2010
  • A new navigation pane replaces the document map in previous versions of Word and allows users to drag and drop headings within the pane to rearrange pages in a document. The navigation pane also replaces the Find dialog box in previous versions and now highlights search results.[130]
  • Windows Live Writer integration.[10]
New features in Excel 2010
  • Excel 2010 includes a redesigned calculation engine to improve performance in response to feedback from users related to previous versions of Excel.[119] As part of the new calculation engine, a new version of the Solver add-in and new versions of statistical functions were introduced.[131]
  • Graphing features including Sparklines, miniature graphics that represent trends among data; and Slicers, which allow users to quickly filter data results.[131]
  • Macro recording support for chart elements.[131]
  • Rule-based cell formatting.[131]
  • The number of data points in a data series is limited only by available memory; in Excel 2007, there was a limitation of 32,000 data points.[131]
New features in PowerPoint 2010
  • A new Reading View allows users to display and progress through presentations in a window.[92]
  • An Animation Painter allows users to select and copy an animation and apply it to another slide.[92]
  • Audio editing and playback functionality allows users to fade, bookmark, or trim audio.[92]
  • Presentation sections allow users to visually customize the organization of slides in a presentation.[92]
  • Support for custom shapes.[92]
  • The ability to remotely broadcast a slide show ("Broadcast Slide Show") with the use of a Microsoft account; local broadcasts through SharePoint are supported.[92]
  • Users can simulate a laser pointer with a mouse cursor by holding down the key and pressing the primary mouse button during a presentation.[92]
  • Video editing and playback functionality; local videos are now embedded within slides by default so that they can be played regardless of whether users have access to their original source. Options include the ability to add various visual effects, to bookmark specific scenes for playback when advancing slides, to fade in or out, and to trim videos. Online videos can also be inserted into presentations, and presentations themselves can be saved as videos.[92]
New features in OneNote 2010
  • A native x64 printer driver for x64 operating systems.[132]
  • A new docked mode enables OneNote to be displayed alongside next to another app window while taking notes.[91]
  • A notebook recycle bin, which stores for 60 days any notebooks, pages, sections, and section groups that were previously deleted.[91]
  • A Quick Filing feature allows users to choose which location in a notebook to quickly send information to from within other apps.[132]
  • Linked Notes reference specific sections of a source document or web page so that clicking a note that was taken while the source was open will automatically return users to that content;[132]Internet Explorer 6 and later versions, PowerPoint 2010, and Word 2010 support Linked Notes.[91]
  • Incremental search has been incorporated and future search results are prioritized based on previous search queries.[91]
  • Multi-touch pan and pinch gestures when installed on a multi-touch capable operating system such as Windows 7.[132]
  • Outlook tasks can be created directly from OneNote.[132]
  • Page versioning, which allows multiple versions of a single page to exist in a notebook.[91]
  • Sections can be copied or merged.[91]
  • Style galleries, similar to those in Word, have been included in OneNote to provide basic formatting options.[91]
  • Support for automatic text wrapping.[132]
  • XPS documents protected by information rights management can be inserted as printouts.[132]
  • The ability to sync notebooks with a Microsoft account;[132] SP1 introduced the ability to open notebooks from OneDrive.[64]
  • The Format Painter in Word is available in OneNote.[91]
  • Wiki-style bracket syntax can be used to link to pages, sections, and section groups from other locations in a notebook.[91]
New features in Outlook 2010
  • A new Search Tools contextual tab is displayed on the ribbon when users perform a search and provides commands to filter results based on different criterion.[133]
  • A Social Connector aggregates content from users' social network contacts and displays related information such as activity feeds, appointments, communication history, and file attachments.[133]
  • An improved Conversation View groups messages by their subjects regardless of their originating folders. Additionally, a new Ignore command deletes all messages in a conversation and sends all future replies to the Deleted Items folder, while a new Clean Up command deletes all messages but the most recent.[133]
  • Quick Steps, individual collections of commands that allow users to perform multiple actions simultaneously. Users can create their own Quick Steps and optionally assign keyboard shortcuts or customize tooltips for each of them.[134]
  • Spell check
The Info tab on the navigation pane of the Backstage view displaying an overview of the current document alongside management tasks in Word 2010.


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